BBC Northern Ireland is delivering projects that fall outside the normal planning and business function of Production Management, and need to appoint a Project Manager for the Rewind Project to ensure its successful completion. In partnership with the Rewind Project Team, you will be responsible for accurately budgeting and planning the project and their day to day management. You will provide efficient project management to ensure the project is delivered on time and budget in a demanding and changing environment. Depending on project requirements and scale you will also manage relevant staff within project teams.
You are likely to have previous project management experience, strong interpersonal skills, and the resilience to work within a Broadcasting environment. You will also have demonstrable knowledge of BBC Northern Ireland’s output and the framework and context in which it operates.
Purpose
To work in partnership with BBC colleagues to deliver the Rewind project and its objectives within operational and financial constraints.
To professionally manage the project from preparation for green light through to delivery using specialist project management skills, knowledge and experience.
To bring effective leadership to staff on the project and to play a key role in maintaining a professional project management community.
To manage innovation and change, and to drive continuous improvement throughout project.
To contribute to and maintain a creative and collaborative culture.
Context
Post holders at this level report to the Senior Project lead (Rewind) and Production Executive (or equivalent) and are responsible for the management of the project, depending on scale and complexity.
They are expected to maintain a wide range of internal contacts from across the BBC.
Typical external relationships will be with resource providers, equipment and software suppliers.
Decision making authority
Post holders at this level have delegated decision-making authority (from the Production Executive or equivalent) regarding budgets, resources and day-to-day management of the project(s), working within BBC guidelines and frameworks.
Role Responsibility
Key responsibilities for the Project Manager - Rewind Project will include:
Shape and plan projects
Contributes to the green light process, ensuring resources and project aspirations are aligned.
Supports the Senior Project lead and Production Executive (or equivalent role) to identify opportunities for commercial exploitation at an early stage and ensure the requirements is achievable.
Responsible for scheduling, budgeting and managing the project in line with divisional requirementsand relevant BBC frameworks, guidelines and policies.
Responsible for identifying and sourcing appropriate resource requirements for the project at the earliest possible stage.
Manage and deliver projects
Jointly accountable with lead project colleagues for ensuring compliance with BBC policies, guidelines, legislative and regulatory requirements, in order to minimise the BBC’s exposure to risk.
Accountable for ensuring all necessary rights are acquired for the complete delivery of the project, escalating any issues at the earliest stage.
Accountable for resolving any operational and financial issues commensurate with the role.
Jointly accountable with lead project colleagues for delivering demonstrable value for money through effective and efficient management of people and resources.
Plan and manage project finances
Jointly accountable with project colleagues for managing the financial and operational performance of the project based on expert knowledge and accurate financial information.
Responsible for preparing, managing and monitoring project budget, and for forecasting and reporting progress in line with best practice.
Responsible for assessing the financial viability of all elements of the project, identifying and mitigating any risks, and escalating issues if necessary.
Manage media assets
Jointly accountable with project colleagues for ensuring project teams are aware of – and adhere to - the processes for fully and accurately capturing and managing metadata in line with BBC guidelines and policies.
Accountable for ensuring all deliverables are available in a timely manner to fulfill the commission and that post project "paperwork" is complete and accurate.
Responsible (with support from project colleagues) for ensuring Information & Archives have the necessary information to efficiently manage the process of retaining or deleting media assets.
Manage the performance of project areas
Identifies training and development needs of direct reports and ensures performance management arrangements are in place in line with BBC guidelines and policies.
Supports diversity in every aspect of the project.
Jointly accountable with project colleagues for integrating safety and risk management into the project process. Co-ordinates, monitors and reviews safety and risk arrangements, and, if necessary, seeks expert advice at the earliest possible stage.
Accountable for ensuring compliance with Procurement policies and guidelines for the procurement of project resources.
Strategy and continuous improvement
Proactively looks for new ways of working to improve efficiency within production.
Responsible for efficiently and effectively deploying approved technologies on the project.
Responsible for understanding and championing the rationale for new ways of working and/or for adopting new project related technology.
Supports other divisions with the implementation of their strategies (e.g. Future Media & Technology, BBC People, Workplace, Procurement, Finance, etc) volunteering regular feedback on the goods and services provided, particularly from external suppliers.
Desired Skills and Experience
Essential skills, knowledge and experience:
Considerable experience of delivering a range of projects across a range of output or genres, on time and on budget.
Effective project management skills: proven experience of delivering projects.
Highly developed organisational and planning skills - able to schedule and prioritise people and activities to meet operational deadlines.
Able to advise on project systems and support the implementation of new technologies on projects.
Strong negotiating skills: able to influence, manage and negotiate deals and contracts in line with BBC policies and guidelines. Thorough knowledge of the market for various types of supplier and resources.
Demonstrable experience of working productively and collaboratively within diverse project teams.
Demonstrates team leadership skills - able to lead and motivate teams across a range of output.
Demonstrable business and finance skills - able to create, forecast and manage significant project resource and budgets. Able to interpret a project brief and suggest ideas for maximising the value from projects.
Excellent communication and influencing skills.
Experience of monitoring and managing Health & Safety on a project, supported by recognised formal Health & Safety training (including Risk Assessment).
Thorough knowledge of the BBC values, its policies, procedures and guidelines and, in particular, the Editorial and Health & Safety Guidelines.
Up-to-date knowledge of the BBC and the wider industry.
